Vendor Registration

Vendor Frequently Asked Questions
Looking to be a vendor at MHD Festival 2023, but have a few questions. Or you've paid and confirmed as a vendor - now what?
Please check out our frequently asked questions below before contacting us.

A. To become a vendor you need to fill the Vendor Registration Request form on our website to share your details with us, including which booths you would prefer. We will reach out to you with payment link, once payment is made, your registration will be confirmed. We will try to accommodate specific booth requests but this might not be possible in all cases, hence an alternate booth of the same category maybe earmarked for you.

A. Registration for tent and food vendors includes a 10 x 10-foot space one 6 foot table and 2 chairs. Table vendors include a 6 foot table and 2 chairs in the common
areas. Please refer facility map showing vendor locations.. Promotion and advertising for the event will be managed by the MHD Festival. Please note no additional tents, canopies, extra tables, or chairs will be allowed around the booths in order to comply with emergency access regulations..

A. For tent vendor’s only, 10×10 foot tents are provided. Please note no other tents or umbrellas will be allowed on the venue.

A. Sharing space is not allowed. Individual vendors/businesses need to have their own tent or table registration.

A. If you need more space please book 2 adjacent tents or tables. No additional tables can be brought in by the vendors.

A. Amplified music and performances are not permitted.

A. Yes, however all engagement with attendees must take place in and around your booth location. Canvassing the crowd is not permitted throughout the festival site.

A. You will request your specific booth location during vendor registration. If available the location will be confirmed for you after payment has been made. Vendor instructions will be emailed closer to the festival date and will include set-up details, arrival times, etc.

A. General event marketing is done through our social media and website, additionally the event will be promoted on TV screens on C Train stations, through radio adds, digital billboards, flyers and posters at various locations throughout the city. We also have partnerships with local news media and sponsors. We do not advertise individual participating vendors

A. Vendors are encouraged to promote the festival through their social media.

A. This information will be provided closer to the date

A. Yes, at an additional charge of $100 you will have to select at the time of registration.

A. Yes. The festival encourages inverter generators because they are much quieter and reduce emissions.

A. Hand wash stations will be available at various locations and the Olympic Plaza has restroom facilities in addition to the Arts Common Building.

A. Yes, each food vendor will need to have temporary wash station with collector buckets available

A. We recommend holding general liability insurance for your business but it is not required to participate in the festival.

A. No refunds are provided. It is possible to contact the organizer to inquire about a vendor waitlist (if we are sold out of space) and the potential to sell your space to another vendor. This is not guaranteed and requires approval from the organizer before arranging to sell your space.

A. Yes, you can. During registration please register for as many booths as you want.

A. Yes. Please contact us via email [email protected] and we will add your business name to the list and we will respond if space becomes available.